Managing Sessions

Once you have created a session, you can manage its images, client feedback, and sharing options.

Steps to Manage Your Sessions

1. Access Sessions

   • In your WordPress dashboard, navigate to the PhotoBerry Studio menu.
   • Click on Sessions to view all your sessions, which are displayed in a grid format.

2. Search and Filter Sessions

   • Use the search bar to quickly find sessions by name.
   • Apply filters to refine your session grid by:
     • Session Status: Filter by statuses such as draft, confirmed, canceled, etc.
     • Session Type: Filter sessions by type (e.g., event, portrait, etc.).
     • Session Date: Filter sessions by date.
     • Client: Filter sessions by client.

3. Edit a Session

   • To edit a session, hover over the session and click on the three dots (...), then select Edit. This opens the session editor where you can adjust settings, layout, and images.
   • When editing a session, you can set the following information:
     • Title
     • Client
     • Session Date
     • Session Type (options are customizable, see "Settings" -> "Sessions")
     • Notes
     • Start Time
     • Duration
     • Location

4. Session Statuses

   • Sessions can be set to the following statuses:
     • Draft: Not accessible on the frontend by anyone except users with permission to edit the session.
     • Scheduled
     • Pending
     • Confirmed
     • Canceled
     • Processing
     • Reviewing
     • Selection Completed
     • Closed
     • Archived

5. Photos Tab Managing Images in Sessions

   • You can add and remove images within the session. For detailed instructions on working with images, refer to:
     • Uploading Images
     • Managing Images
     • Favorites
     • Commenting on Images
     • Suggested Images

   Set a Session Cover Image

   • By default, the first uploaded image is set as the session cover image. To change the cover image:
     • Go to the Photos tab in the session editor.
     • Hover over the image you want to set as the cover.
     • Click the gear icon (⚙), and a sidebar will open.
     • In the sidebar, select Set as Cover Image.

6. Proofing Tab

   • Enable Proofing: Allow clients to select multiple images and send their selections directly to the photographer for review. For more details, see Client Proofing.

7. Sharing Tab Sharing Options

   • Control who can access the session using various sharing methods:
     • Public Sharing
     • Private with URL Key
     • Private with Password
     • Require Client Login

   For more details on these options, refer to Sharing Options.

8. Session Settings

   • Adjust Session Layouts: You can choose different layouts for how images are displayed in a session. For more details, see Gallery Layouts.
   • Default Sort Order: Set the default sort order of the session gallery's photos. For more details, see Sorting Images.
   • Proofing Message: Add a custom welcome message that appears at the top of the session page when proofing is enabled.
   • Final Photos Message: A welcome message to show on the final photos screen.
   • Final Photos Page Mode: Choose how the final photos are displayed to clients:
     • All photos on the same page: Displays both proofing and final photos together.
     • All photos on separate pages: Provides an option to switch between proofing and final photos with a button.
     • Final photos only: Displays only the final selected images.
   • Watermarking Options: Configure watermarking settings. For more details, see Watermarking Options.
   • Enable Downloads: Toggle this option to allow clients to download selected images or the entire session. If watermarks are enabled, downloaded images will be watermarked and have a limited resolution.
   • Enable Favorites: Allow clients to mark images as favorites. For more details, see Favorites.
   • Enable Commenting on Images: Allow clients to comment on individual images. For more details, see Commenting on Images.
   • Storage Options: Select where images uploaded to this session should be stored. This setting only affects future uploads. For more details, see Cloud Storage.
   • Photo URLs: Choose how image URLs are served. For more details, see Photo URLs.

9. Save Your Changes

   • After making adjustments to the session, click Save to apply the changes.